Mason CD Administrative and Accounting Assistant Position

Position Description

The Mason Conservation District seeks an Administrative & Accounting Assistant to join our team. This position supports the District’s accounting function as well as provides administrative support to the full team.

Essential Duties and Responsibilities
Accounting/Financial

  • Verifies accuracy and seeks approval of incoming invoices as well as enters invoices into the accounting system
  • Prepares accounts payable for approval as well as prepares vouchers for payment
  • Assists in verifying purchases are in compliance with District policy and any applicable laws
  • Reconciles monthly VISA statement, ensuring that all charges have backup documentation
  • Files paid accounts payable invoices
  • Updates the fuel usage workbook monthly
  • Prepares monthly blank mileage logs for each District vehicle
  • Prepares monthly mileage adjustments based on mileage logs
  • Reviews approved timecards and checks for accuracy prior to preparing payroll
  • Prepares payroll for review as well as submits the payroll file to the bank
  • Prepares and submits the federal 941 payments as well as the PERS payments
  • Assists the Finance & Admin Mgr. in preparation of quarterly payroll taxes as well as the year end W-2 process as needed
  • Prepare accounts receivable invoices from prior approved vouchers, including gathering the required backup documentation.
  • Submit accounts receivable invoices to agencies as requested
  • Receives incoming checks and processes them for deposit by Executive Director
  • Pulls paid accounts receivable invoices for Finance & Admin Mgr. to receive payment in the accounting system
  • Files paid accounts receivable invoices
  • Other related duties as requested or assigned

Administrative

  • Receive and verify the accuracy of incoming deliveries
  • Answer incoming telephone calls and evaluate, direct, or resolve concerns
  • Prepare and maintain records for retention based on the state schedule
  • Assists District staff in maintaining filing systems
  • Maintain inventory of office supplies and alert Executive Director to extraordinary purchase requests
  • Maintain inventory of District vehicles, including maintenance records
  • Maintain inventory of the District small and attractive assets
  • Maintain operation of office equipment and interface with service providers
  • Other related duties as requested or assigned
  • Assist in coordinating with landlord for building maintenance

Required Qualifications
• One (1) year of experience in a similar position

Compensation

Type: Regular, benefits, FLSA non-exempt, Half-time, 0.50 FTE (20 hours per week)
Note: This position is supported by and contingent on available grant funding.
Pay Range: $23.30 per hour to $27.69 per hour

Benefits: Mason Conservation District provides a comprehensive benefits package including the following:

• Vacation accrual at eight (8) hours pro-rated, per month and increases based on years of service
• Sick leave accrual at eight (8) hours pro-rated per month
• Twelve (12) holidays per year, which includes one (1) personal holiday
• Participation in the Washington State Public Employees Retirement System (PERS)
• Current coverage of 100% of employee and 90% of dependent health care premiums

Application Information

Send a cover letter, resume and references electronically to

A full copy of the job description can be found here.

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