Position Summary

The Administrative Specialist role at Pend Oreille Conservation District involves performing a
diverse range of administrative tasks and supporting various functions within the organization.
This role requires the ability to work both at the district office and at different off-site locations,
including schools and outdoor settings. The Administration Specialist will need to collaborate
with team members, attend occasional evening and weekend meetings, and maintain a high
level of confidentiality and diplomacy.

General Responsibilities

  • Execute administrative tasks efficiently within the Pend Oreille Conservation District
    office and external venues.
  • Attend and actively participate in meetings held during evenings and weekends as
  • Maintain a strict code of confidentiality and demonstrate diplomatic communication in all
  • Collaborate effectively with colleagues, fostering a positive team environment.

Specific Responsibilities

  • Collaborate with the District Manager & Admin Coordinator to complete accounting,
    payroll, benefits, grant vouchering and other operational requirements.
  • Maintain personnel files, grant files and contracts/agreements (Hard copy and
  • Track and manage grant development, budgets, and timelines.
  • Support board activities, public meetings and workshops including preparation of
    documents reports, notifications and recording of minutes.

Position Details

Type: Regular, benefits, FLSA non-exempt
Full-time, 40 hours per week with benefits
Compensation: $40,000 – $50,000 annual salary (dependent upon qualifications and experience)
Note: This position is supported by and contingent upon available grant funding.
Opening Date: October 23, 2023 – Closing Date: Open Until Filled

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Administrative Specialist Job Description – 10/20/2023